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OCC Privacy Policy

OUTWOOD CRICKET CLUB PRIVACY POLICY

Outwood Cricket Club (OCC) website and mobile data applications is hosted by Pitchero Limited, Registered in ENGLAND WF3 1DR Company Number - 636 1033. Outwood Cricket Club match and player statistics are hosted by Play-Cricket, England and Wales Cricket Board (0028) 4923

The OCC is the data controller in respect of all personal data collected on these websites which means that we are responsible for ensuring that we do so in full compliance with the General Data Protection Regulations 2018 and all other related privacy laws.

The OCC Data Protection officer is the Club Membership Secretary whose details can be found on the main website

This privacy policy explains what information we collect about you, how we use it, and the steps we take to ensure that it is kept secure. We also explain your rights and how to contact us. It should be read in conjunction with the privacy policies of both Pitchero and Play-Cricket.

These websites may contain links to other websites which are provided for your convenience. We are only responsible for the privacy practices and security of Pitchero and Play-Cricket. We recommend that you check the privacy and security policies and procedures of each and every other website that you visit.

BY USING THIS WEBSITE AND GIVING PERSONAL INFORMATION TO US, YOU INDICATE THAT YOU CONSENT TO US AND PARTNERS COLLECTING AND USING THIS PERSONAL INFORMATION IN ACCORDANCE WITH THE TERMS SET OUT IN THIS POLICY

Children
If you are under 16, you will need the permission of your parent or guardian before registering on our website(s) and we will require your parent or guardian to confirm that they have given permission. We may ask for their contact details so that we can check that they have done so and may carry out checks to confirm that the details you have given us are correct.

We normally only send newsletters and offers and opportunities to children where their parent or guardian has given consent to them being sent. Your parent or guardian can change their mind at any time.

The information we collect
In order to provide you with the services you require, we will collect personal information about you from our website, emails and written communications. These will include, for example, your name, address, email address, phone number and details that are relevant to the service(s) in which you are interested. Occasionally we may ask for date of birth, for example, where the service you require has age related restrictions.

Information about other people
If you provide information to us about any person other than yourself, you must ensure that they understand how their information will be used and that you are authorised to disclose it to us, and to consent to its use on their behalf, before doing so.

IP addresses
In order to understand how users use our website and services, both Pitchero and Play-Cricket may collect IP addresses.

Cookies
In common with many other websites, Pitchero and Play-Cricket may use standard technology called 'cookies'. Cookies are small pieces of information that are stored by your browser on your computer's hard drive and they are used to record how you navigate this website on each visit.

Cookies are used to enable our hosts to develop our websites to reflect our customers interests and by noting who has seen which pages, properties and advertisements (including click throughs from emails), how frequently particular pages are visited and to enable us to determine the most popular areas of our website.

Cookies may be used cookies to enrich your experience of using the websites by allowing us to tailor what you see to what we have learned about your preferences during your visits to the site.

Sometimes Pitchero and Play-Cricket use third parties services such as Google Analytics and Sitestat and they may use cookies on our behalf in order to provide their services.

You may get cookies (including Flash cookies) from sponsors and advertisers if you click on their links or adverts. You should check their privacy and security policies to understand how they use these.

Flash cookies
Adobe uses a particular type of cookie called a ‘Local Shared Object’. Typically, these will be collected if you watch a video which uses Adobe’s Flash media player.

Preventing use of cookies
Most browsers automatically accept cookies, but you can usually change your browser to prevent cookies being stored. With experience, you can usually choose to switch off all cookies or to allow only certain ‘trusted’ sites to place cookies.
For further information on cookies and Flash cookies and how to switch them off see the 'Cookies - advice for members of the public ' guide on the Information Commissioner’s website at www.ico.gov.uk or visit www.allaboutcookies.org or www.aboutcookies.org.

PLEASE NOTE, IF YOU DO TURN COOKIES OFF, THIS WILL LIMIT THE SERVICE THAT WE ARE ABLE TO PROVIDE TO YOU AND MAY AFFECT YOUR USER EXPERIENCE (FOR EXAMPLE, YOU MAY HAVE TO MANUALLY RE-TYPE YOUR USERNAMES AND PASSWORDS EACH TIME YOU VISIT OUR WEBSITE)

How we will use your information
All personal information that we obtain about you and/or any other person whose details you provide will be recorded, used, and protected by us in accordance with current data protection legislation and this Privacy Policy. We will primarily use the personal information:
• for registration, membership and general administration.
• to provide the services you request from us
• to communicate with you
• for record keeping purposes
• to create an individual profile for you so that we can enhance your user experience, to understand and respect your preferences and to provide newsletters and details of relevant offers and opportunities where you have agreed to receive them
Newsletters, offers, opportunities.

We would like to contact you and/or any person whose information you provide to us to provide newsletters and to tell you and/or them about offers and opportunities (such as match ticketing, discounts, competitions, events and hospitality) that are available from the club by email. Details of how to opt-in to or opt-out of receiving details of offers are on relevant pages of this website.

Subscribe / Unsubscribe
You and any other person whose information you have provided to us can change your/their mind about whether you wish to receive details of offers and opportunities at any time by using any of the methods shown below (see the section "How to contact us" below) or by following the instructions with each offer you/they receive.

Use of information outside of EU
Some of the organisations to which we may disclose personal information may be situated outside of the European Union. In order to provide the products and services you or others whose information you have provided to us, we may need to transfer your/their personal information to these countries some of which do not have laws that protect privacy rights as extensively as in the United Kingdom. If we do transfer your personal information to other territories, we will take proper steps to ensure that the information is protected in accordance with this Privacy Policy.
Changes to this privacy policy.

Privacy laws and practice are constantly developing and we aim to meet high standards. Our policies and procedures are, therefore, under continual review. We may, from time to time, update our security and privacy policies and suggest that you check this page periodically to review our latest policy.

Updating and correcting information
You may update or correct your personal information online in relevant membership areas or by contacting us in writing or by email (see the section "How to contact us" below). Please include your name, address and/or email address when you contact us as this helps us to ensure that we accept amendments only from the correct person. We encourage you to promptly update your personal information if it changes. If you are providing updates or corrections about another person, we may require you to provide us with proof that you are authorised to provide that information to us.

Your rights to access
You have the right to receive a copy of the personal information that we hold about you. The same right applies to any other person whose personal information you provide to us. We may charge a small fee towards the cost of administering any request made. The current fee is £10.00.

How to contact us; e-mail info@outwoodcricket.club

Data Security and Breach Policy


1. Only the personal data set out in the ‘Personal Data’ section of this policy will be requested and stored.

2. Personal Data will only be held on secure systems (such as Pitchero and Play-Cricket)

3. Personal Data may be downloaded from secure systems from time to time, for the purposes of analysis. It will be encrypted and protected by password and will be deleted after completion of the task for which it was downloaded. It will not be transmitted by electronic means to a 3rd Party.

4. Personal Data may be held on discrete spreadsheets to administer to (specifically) The Net Club and the 50 club. These spreadsheets will be encrypted and protected by password and not transmitted by electronic means from the host computer.

5. In event of a data breach the club Data Protection Compliance Officer will inform the ICO within 72 hours of being notified and individuals as soon as is practical.

Personal Data Collected by OCC

Club Section and data Set and Reason for collection

Club member

  • Name and e-mail address
  • Address
  • Telephone Number
  • News, events, match reports and offers

Adult/Student Player

  • Name and e-mail address
  • Emergency Contact details
  • Availability and Team Selection. Scorecards and Match reports. News, events, and offers
  • Contact in case of accident or injury

Academy member

  • Name and e-mail address (parent/guardian)
  • Name (Child)
  • GP Surgery
  • Medical Conditions and Dietary Needs
  • School
  • Emergency Contact
  • Availability and Team Selection. Scorecards and Match reports. News, events, and offers
  • Administration of the academy


This document was published in April 2018 and will be reviewed by the DPO annually


Affiliations

Club sponsors